GV Preparing for Departure

How exciting for YOU!  You are preparing to be a part of what I hope is an experience that will transform you, touch your heart and motivate you to move through life thoughtfully and with great empathy.  You’re probably looking forward to working hard to raise money and raise awareness for Habitat and what we can do to fulfill its vision of everyone having a decent place to live.  Before you depart there are a few I’s to dot and T’s to cross.

Do These Things Right Away

So, you’ve filled out your application and been issued an 8-digit ID number.  You’ll need to include that number along with your GV Team Code on ALL your payments, whether made online, via credit card or check.  Your trip needs to be paid in full 45 days prior to departure—count backwards and mark that date on your calendar now!

Once you have accepted an invitation to be a part of the team and paid your $350 non-refundable deposit, it’s a good time to set up a fundraising plan.  Habitat has issued the challenge to all Global Village Teams to raise over and above the trip costs.  This money goes directly to the community in need, which means we can help even more people get into decent affordable shelter.  By asking others to support you, you will be heightening people’s awareness of the problem of poverty housing, and giving them an opportunity to participate in the solution.  It’s exciting news!  Don’t be shy about sharing it!

As your team leader, I will email you with a detailed document that will inspire you to get started.  Habitat also has an online portal, SHARE.Habitat, allowing each team member to set up their own fundraising page, a simple and effective way to enhance your online campaign.  I will also email you instructions on how to populate your page.

Review your orientation materials from Habitat and send me a copy of your passport, a short bio and your favorite song.

6 Months Prior to Departure

Be sure that the expiration date on your passport is at least six months beyond the date of departure from the host country.  You must also have at least two open pages in the passport.

Find out what the visa requirements are for the country or countries where you will be traveling.  It may be required before you depart.  Check with you travel agent or US Department of State about visa requirements.  You will be applying for a tourist visa unless specified otherwise.  [Note: It’s a good idea to use the hotel address as your temporary address on your application.]

Some visas are issued upon arrival at the airport.  Expect to pay for the visa in cash, US dollars, and have exact change ready.  Even if it is not required ahead of time for entry, you may want to consider getting it in advance, which saves time waiting in line.

8 Weeks – 5 Months Prior To Departure

Consult with your personal physician or travel clinic to make sure you have the proper immunizations and medications for your trip.

Get preliminary quotes for your airfare.  Research your host country and decide if you are going to do any extended travel on the front or back-end of your trip.  Let your team leader know about your plans as soon as possible.  It is common for team members to take time at the end of a build for some R&R and tourism opportunities, but they are separate and optional from your Habitat build and any fees are in addition to your trip costs.

Consider purchasing trip cancellation and interruption insurance.  It is usually very inexpensive relative to what you are paying for your trip.  Make sure you understand what the policy covers and does not cover.

30 – 45 Days Prior to Departure

Make sure your trip is paid in full, 45 days prior to departure.

Once you know the exact dates of travel purchase your airfare.

If you are a US citizen, register with the Smart Traveler Enrollment Program (STEP).  STEP is the US Department of State’s free program that allows the US government to assist you in an emergency, should the need arise while you are abroad.

Consult with your team leader about dress code and other items that might be necessary for you to purchase in advance.  Additionally, you’ll want to be aware of what NOT to take with you.  See the suggested packing tips for GV Teams.  Verify baggage weight allowances with the airlines.  If you have an in-country flight, the baggage weight allowance may differ from the international flight weight allowance.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s